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Regional Petroleum Response Collaboratives

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The Regional Petroleum Collaboratives are state-led initiatives intended to enhance regional fuel planning and response among State Energy Offices’ and State Emergency Agencies’, through the development of catastrophic fuel response frameworks and consistent regional engagement. NASEO and NEMA, with support from the U.S. Department of Energy’s (DOE) Office of Cybersecurity, Energy Security, and Emergency Response (CESER), have supported the development of Regional Petroleum Response Collaboratives in the Midwest, Southeast, and West. The Midwest, Southeast, and West Collaboratives are the first official working group in their respective regions comprised of critical public sector players (e.g. State Energy Offices, State Emergency Management agencies, and federal partners) in the energy-emergency management nexus with the unique task of regional catastrophic fuel planning.

The Regional Petroleum Response Collaboratives meet on a quarterly basis during steady state to provide member states an opportunity for peer-sharing and information exchange. During these calls, planning developments, lessons learned, preparedness activities, training, state exercises, and points of coordination are discussed, along with other topics of interest to the group. Member states benefit from deliberate examination, dissection, and cross-referencing of existing state and regional response plans, concepts, and annexes, and leverage peer expertise to improve respective state emergency fuel plans while working toward regional coordination. During a fuel supply disruption, these regional collaboratives can leverage their established network of trusted state collaborators and industry partners for situational awareness and response.

If you have any additional questions about the Regional Petroleum Response Collaboratives, please reach out to Blake Kinney (bkinney@naseo.org) and Sarah Trent (strent@naseo.org).

Key Collaborative Resources
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The Collaborative Regional Frameworks and supporting documents are designed to guide coordinated petroleum response, prioritize response programs and actions, standardize information flows, and along with associated tools and templates prepare states ahead of crises as well as guide states during crises when time is limited. These frameworks are living documents and member states are encouraged to update them to meet the evolving needs of the petroleum landscape and the regions themself.
Technical Guidance and Resources
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The following section contains templates, technical guidance, and other response tools that can be referenced during petroleum planning and response.
- API: Oil and Natural Gas Industry Preparedness Handbook
- Energy Emergency Assurance Coordinator (EEAC)
Petroleum Shortage Response Templates
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The following section provides template waivers and executive orders, along with additional supporting information. These actions and programs are designed to respond to specific circumstances and conditions. They are listed in order of use from least to most severity of a petroleum supply disruption.
- Waivers of Federal Motor Carrier Safety Regulations (Driver Hours of Service)
Draft Waiver of Select Motor Carrier Safety Regulations
- Waivers of Environmental Fuel Specifications
Draft Waiver of Temporary Suspension of Fuel Specifications
- Odd-Even Purchase Program
Draft Executive Order for Odd-Even Purchase Plan
- Petroleum Priorities for Essential Services Programs
Draft Executive Order for Implementation of Priorities for Essential Services

Draft Priority End-Use Certification Form

Draft Emergency Rules Procedure and Appeals Process
- State Petroleum Set-Aside Programs for Bulk Purchasers
Draft Executive Order for Emergency Petroleum Set-Aside

Draft Emergency Rules for State Petroleum Set-Aside Program

Draft Application for State Set-Aside
- Additional Waiver Information:
Energy Waiver Library - U.S. Department of Energy

Active Emergency Declarations, Waivers, Exemptions and Permits - Federal Motor Carrier Safety Administration (FMCSA)

Fuel Waivers Page – Environmental Protection Agency (EPA)

Gasoline Reid Vapor Pressure (RVP) Page – Environmental Protection Agency (EPA)

Active Hour of Service Waivers – National Propane and Gas Association (NGPA)

Petroleum Data Repository

The petroleum repository is a range of datasets and analysis for petroleum pricing, inventories, and fuel availability to assist states in monitoring and responding to petroleum shortages. Please refer to NASEO’s Resources for Active Events webpage for accompanying weather and situational awareness resources.

Item	Description	How is this data used?
Capacity of Operable Petroleum Refineries by State (EIA)	Barrels per day	Operational refinery capacity is important. When one or more refineries shut down, this data can be used to estimate the total supply disruption relative to the state and region and compare it to state demand.
Weekly Petroleum Status Reports (EIA)	Weekly U.S. supply and estimates by PADD; National analysis	This report provides weekly regional stocks of petroleum products compared to the five-year regional highs and lows. Understanding what the relative stock levels are provides one element of the supply demand picture. Understanding the risk of supply disruptions can be attributed to other elements including high levels of demand, substantial reduction in refinery production, or pipeline movements.
State Profiles and Energy Estimates (EIA)	Energy use and infrastructures maps by state	Baseline state energy data for situational awareness, supply chain risks, support program, and policy development. Data illustrates states relative dependence on various energy resources used to meet states demand.
Short Term Energy Outlook (EIA)	U.S. Energy Supply and Demand Assessment	State and regional trends are affected by the U.S. outlook. This report helps identify factors that influence regional supply, demand, prices, and future trends.
State and regional level inventories (EIA)	Monthly Refinery, bulk terminal, stocks by state and PADD	Shows monthly historical primary stocks by state and regions. This data can be compared to weekly regional stock data from the EIA Weekly Petroleum Status Report. If the PADD level stocks, refinery district stock data, and state level stocks data are highly correlated, a state can extrapolate (infer) the data for monthly estimates.
Working and net available shell storage capacity (EIA)	Petroleum Administration for Defense Districts (PADD) level storage capacity	Allows user to access stock data and determine at a PADD level how full or low stock levels may be relative to total storage capacity. Allows user to say how full the storage is in the region.
Retail prices gasoline and diesel fuel (AAA)	By state—current daily, historical	Has current gasoline prices date by states and major cities; spiking prices may be due to supply disruptions.
Gas Buddy	U.S. gasoline price heat map	Provides comparative gasoline prices analysis at a state, regional, and national level. Higher prices may indicate supply constraints.
Daily wholesale and retail petroleum product prices (EIA)	National and regional petroleum prices	Shows daily wholesale and retail prices for various energy products, including spot prices and select futures prices at national or regional levels. Data allows a state to determine the gross margins between wholesale and retail prices and how this margin changes over time. A sharp increase in pricing may reflect a refiner shutdown or other regional event, especially when retail prices spike and crude oil prices have not changed significantly.
Residential Heating Oil and Propane Prices (EIA)	Weekly by states during the heating season	Weekly residential prices by state (October through March). Price spikes are indicative of supply problems.
Capacity of Operable Petroleum Refineries by State (EIA)	Barrels per day	Operational refinery capacity is important. When one or more refineries shut down, this tool can estimate the total supply disruption and compare it to state demand.
Pipeline, Marine, and Rail Deliveries (EIA)	Pipeline, Tanker, Barge and Rail by PADD	Shows the volume of the flow for a full range of petroleum products between PADD, including net imports and exports.
Motor Fuel & Highway Trust Fund (FHWA)	Monthly state reports of gasoline and special fuels	Gross volume of gasoline and gasohol (blend of ethanol and unleaded gasoline) reported by wholesale distributors in each state. The data is taken from state taxation reports and may reflect time lags of six weeks or more between the wholesale and retail levels. The data include highway use, nonhighway use, and losses. As such, this may in some states, not provide a complete measure of consumption in any given month.
Monthly Prsoduct Supplied U.S. and PAD (EIA)	Monthly product supplied per barrels by PADD and product	Data reflects the total demand by products regionally and what was supplied. Note that stock changes are usually only a small component of supply.
Weekly Petroleum Supply Breakdown by Components; U.S. and PADD (EIA)	Barrels per week of finished petroleum products, production stocks, and imports supplied nationally and by PADD	Data is broken down for the U.S. and regionally for crude oil inputs into refinery production. Further broken down by of supply by refinery outputs stocks changes and imports. Viewing these components in a series, states can see how they change relative to one another.
Monthly State Petroleum Product Use (Suspended) (EIA)	Prime supplier sales volumes by state	A measure of petroleum product use. Shows the monthly deliveries of refined petroleum produced by month for end use consumption by state.

Regional Petroleum Response Collaboratives

Key Collaborative Resources

Technical Guidance and Resources

Petroleum Shortage Response Templates

Petroleum Data Repository